Annual General Meeting – 13th August 2020

The Sunbury U3A Annual General Meeting will be held at 10:00am on Thursday 13th August 2020 online via zoom.

U3A Sunbury members are warmly welcomed to join the Annual General Meeting online via zoom. Please enrol to attend the AGM in your courses via your Member login. The zoom link will be sent to your personal email prior to the meeting.

The agenda and related documents are attached below for your information.

Nominations: Nominations for Election of Executive and Committee Members 2020 -2021 will be held at the Annual General Meeting. All current positions will be declared vacant. The election of executives and committee members will take place. Nominations are invited for the following positions: President, Vice President, Secretary, Treasurer and six Committee Members. Sunbury U3A has a ruling that office bearer positions can only be held for a maximum of three years. 

Given the COVID-19 restrictions this year, you only need to advise the secretary via email at that you wish to nominate for a position on the committee. The current committee will accept and endorse all nominations received from financial members. If the number nominated for Committee positions does not exceed the total number required, no elections will be necessary.  For those members who would prefer to scan and email a fully signed nomination, forms are attached below. 

We encourage and welcome any financial member to nominate for the committee to take an active role in the planning and implementation of U3A Sunbury activities.   An Overview of Roles is attached below for your information. Nominations should be emailed to  All nominations must be received by the secretary by Friday 31st July 2020. 

Quorum: The quorum for the annual general meeting is the presence (physically, by proxy or, as allowed under rule 35, use of technology) of 10% of the members entitled to vote. Any motion requires a majority vote.

Proxy: Under Section 34 of the Sunbury U3A Constitution, a Proxy can be appointed by a financial member of Sunbury U3A to vote and speak on their behalf at a general meeting. Proxy forms are attached below and must be emailed to  or received by post at P.O. Box 387 Sunbury 3429 no later than 24 hours before the commencement of the meeting.

AGM related documents: